OFFICE MANAGER / SECRETARY

information about job position

Job description, competences and responsibilities.

Become part of a dynamic, fast-growing law firm focused on providing legal assistance with a global reach. As a legal assistant, you will have the opportunity to engage in developing the company and its values through weekly activities:

• Invoice (received invoices, issued invoices, records in the internal system, documents in the accounting system, physical forms)
• Control of accounting documents
• Communication with suppliers and customers (accounting, invoicing and payment requirements)
• Preparation of documents for the company management (exports from systems, preparation of reports)
• Control of payments and receivables
• Communication with clients regarding terms of payments
• Communication with public institutions
• Cooperation with an accounting firm and its active support
• Providing invoices to clients
• Records of incoming and outgoing mail
• Ensuring the service of the reception
• Purchase of consumables and refreshments (office supplies, coffee, tea, fruit)
• Preparation of small snacks (coffee, tea, water, snacks)
• Distribution and control of invoicing documents for the sales department
• Checking the record of orders in the company's internal system
• Implementation of ad-hoc tasks necessary for the operation of the company and participation in the creation or improvement of work procedures

 

Employee benefits

In our office we offer our employees:

• Working for a dynamic company
• Personal and professional development
• Education allowance

Working framework

Place of work: Bratislava, Slovakia (Work requires occasional travel - business trips, conferences, etc.)

Working hours: Full-time job

The beginning of the position: As soon as possible

Candidate requirements

Education and Language skills

English language - Intermediate / Advanced (B1). English is frequently used in our company, especially in oral communication with foreign clients or in the preparation of legal documents. Our company offers the possibility of language courses that will help you improve your English language.

We are looking for a person who, in particular, will not lack proactivity and dynamism. We require at least a high school diploma or post-secondary / higher vocational education.

Personal prerequisites and skills

Every single member of our team has its own role and completes the overall outcome. In addition to adequate organizational skills, representative performance, professional communication, responsibility and reliability, this work requires knowledge of the essential Microsoft Office suite:

• Microsoft Excel - advanced
• Microsoft Word - advanced
• Microsoft Outlook - advanced
• Microsoft PowerPoint - advanced

Experience

We welcome applicants with similar work experience

Driving licence

Active driver with type B driver's license

Selection process

For job applications, please contact us by e-mail: kariera@lexante.sk. and feel free to ask any other general questions and additional information regarding this or different positions. We are more than happy to answer your questions via the contact form.

Content of the job application

• Email subject: Job application: Title of the position, Full name
• Accompanying letter
• Name and surname
• Email and phone number
• Email attachment: Curriculum vitae and cover letter

Our HR team will contact potential candidates within two weeks regarding the next steps in the selection process.
Due to the large number of applications and candidates, we reserve the right to contact only those candidates whose profile meets the position's professional and personal requirements.